Book a one-time or repeating session

Who can use this

You can book a session when you are signed in as a supervisor and have at least one active supervision relationship.

Use the session form to choose the attendees, schedule, recurrence, location, and time zone.

Book the session

1. Open Sessions from your Motivo account.
2. Select Book session.
3. Under Step 1: Add participants, choose one or more supervisees. Everyone in the same session must be part of the same employer arrangement, or all must be working with you independently.
4. Under Step 2: Date and time, choose the date, start time, duration, and recurrence.
5. Keep One-time for a single session. For a repeating series, choose weekly, every other week, or one of the monthly options, then select Ends by date or Ends by occurrence.
6. Under Step 3: Additional, choose the session location and confirm the Time zone.
7. Review the summary, then select Book session.

The new session appears under Upcoming. A repeating series creates the upcoming occurrences from the schedule you selected.

You and every supervisee on the session receive a confirmation email with a HIPAA-compliant Zoom link, followed by automatic email reminders before the session starts.

Booking limits and edge cases

You cannot combine an employer-sponsored supervisee with an independent supervisee in the same session. You also cannot combine supervisees sponsored by different employers. Create separate sessions instead.

If a supervisee asks for a time and your settings require approval, the request appears under Pending rather than being booked immediately. Approve or decline it from that tab.

Changes to a repeating series affect only the occurrence you choose or that occurrence and the ones after it. Earlier sessions in the series do not change.

A series stops when it runs out

Every repeating series has a fixed end. Ends by date stops on the date you pick. Ends by occurrence stops after the number of sessions you enter, and the form shows you the date of the final one before you book.

Nothing extends a series for you. When it reaches its end the sessions simply stop appearing, and neither you nor the supervisee gets a warning that the last one has passed. If supervision is continuing, book the next series yourself. Setting a reminder a few weeks before the end date is the easiest way to avoid a gap.

Series length is also capped. A weekly or every-other-week series creates at most 52 sessions, and a monthly one at most 24, so a long end date is trimmed to that.